DATEV Personal: View payslips as an employer
Overview of payroll reports in DATEV Auswertung online. Reports provided (payroll journal, posting voucher, contribution statements), retrieval via DATEV Unternehmen online and distinction from employee
Introduction
After each payroll run, we make the relevant reports available to you digitally. This is done via DATEV Evaluation Online, a section within DATEV Unternehmen Online where you can access and store payroll documents. This means we do not need to send you the reports by post or email.
A few points to clarify in advance:
DATEV Evaluation Online is intended for you as an employer and should not be confused with DATEV Employee Online, which your staff use to access their personal payroll documents. We have written a separate article on Employee Online:
You do not generate the reports yourself – we make them available to you once payroll processing is complete. Furthermore, these reports are not your employees’ individual payslips, but rather the documents you, as a business, require for accounting purposes and to maintain an overview.
Which reports we provide
Once payroll processing is complete, you will receive the documents you need for your bookkeeping and to keep track of staff costs. We will tailor the specific documents to your requirements.
Typical reports include the payroll journal, which provides an overview of all payslips for a given month; the accounting voucher for recording staff costs in your financial accounts; social security contribution statements; and payment summaries for wages, taxes and contributions.
The accounting voucher acts as the link between payroll processing and financial accounting. If we also manage your bookkeeping, these figures are fed directly into the accounting entries, so you do not need to record staff costs separately.
How to access the reports
The reports are available in DATEV Unternehmen Online.
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Open DATEV Unternehmen Online
Log in to DATEV Unternehmen Online and open the Reports section.
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Select the payroll period
Select the month or period for which you wish to view the reports.
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Open or save the report
You can view the reports provided and save them for your records if required.
As the reports are permanently stored in the system, you can still access them later – for example, if you wish to check something for a past period.
Distinction from DATEV Arbeitnehmer Online
The distinction between the two portals is easy to remember if you look at the recipient.
Via DATEV Evaluation Online, you as an employer can access reports for the entire company – the payroll journal, accounting vouchers and contribution statements. Via DATEV Employee Online, your staff can access their own documents – their personal payslips, social security statements and income tax certificates.
This ensures that each party sees only the documents intended for them, and individual employees’ payslips do not appear in your company’s reports.
Common sources of error
- Confusing the portals: Employers looking for individual payslips are checking the wrong portal. Employee documents are stored in DATEV Employee Online.
- Report not saved: If you need a report for your own records, you should save it, even if it remains in the system.
- Incorrect period selected: If a different month is selected, the figures you are looking for will be missing. Ensure you select the correct payroll period.
- Posting document not used: If you do your own bookkeeping, you should use the posting document instead of entering personnel costs manually.
Frequently asked questions
Where can I find the payslip reports?
In DATEV Unternehmen online, under the ‘Reports’ section. We make them available to you there after each payroll run.
What is the difference between this and DATEV Employee Online?
DATEV Reports Online is for you as an employer and contains the company reports. DATEV Employee Online is for your staff and contains their personal payslips.
Do I create the reports myself?
No. We generate the reports after payroll processing and make them available to you. You simply retrieve them.
What do I need the accounting voucher for?
To record staff costs in your financial accounts. If we also manage your accounts, the figures are entered directly.
Can I view individual employees’ payslips here?
No. Your employees’ personal payslips are available in DATEV Arbeitnehmer online. They do not appear individually in the company report.
Can I also access older reports?
Yes. The reports are permanently stored in the system, so you can also look up past periods.
Legal notice
This article provides an overview and is not a substitute for individual advice. The functionality and menu navigation of DATEV Unternehmen online may change as a result of updates; the current version is the authoritative one.
If you have any questions about the reports provided or about the accounting treatment of staff costs, please contact us directly.
As at: June 2026